October 7, 2008.
Meeting called to order at 6:48 p.m..
Attendance
Judy Orlando, Diana Hall, Gary and Pamela Hartley, Rachel Hartley, Lee Roy Smith, Russell Ashley and Stacey Mullins, Carla and Kelsey Haigh, Scarlett Kettell, Laurie Foster , Sandy Gerhardt,, Erin Dewell, Heidi Elick Teri Faulkner was in attendance as well.
Introduction of Carla and Kelsey Haigh and they were welcomed.
Treasurer’s report
checking account balance $4218.55.
Money market account $2800, approximately
Heidi moved to pay the Internet fees for a domain for five years for $160.00 approved
Scarlet was given $168 cash for Judy Portlock and a thank you letter was received from Donna Kyles and passed around.
Newsletter Report
The next newsletter will be due out in December. Pam stated she had some problems with Wilson’s printing. Any info for the next newsletter should be given to Pam by October 31.
Tractor Report
The tractor is in good running order. Russ will make our roster for those that can operate the tractor and the various events. A special maintenance fund should be established for the tractor in case of a costly repair. Will discuss further at next meeting.
Snack bar
Nothing new at this time if anybody wants to help we always need help there
CSHA
A Good Turnout for Trail Trials. There are still saddle tickets for sale. Rita Cassiba will be president next year.
President’s Report
The lock on the front gate was taken possibly by Odyssey, Heidi will give them a call.
Scarlet talked about the elections for next year and that she would be willing to remain president if all the committee chair people were filled. It will be further discussed at the next board meeting.
The issue of the bylaws was brought up again. Erin will be willing to work on this project with help. Will be further discussed at the next meeting.
Hardware for the announcers booth was discussed as the announcers booth is not secure. It needs new hardware to lock the Windows. Judy made a motion to purchase the hardware to secure the Windows ‘Gary seconded. Motion passed
Old Business
The second play day was well attended and great fun for all.
the issue of rock rake was discussed and Heidi made a motion in to pay the $600 for the rake and do our own modifications. Judy seconded The motion was passed
The panels were tabled until the next meeting,
New Business
It was recommended that we sell the espresso machine and replace it with a snow cone machine. Members were in agreement
the expense of the newsletter was brought up, and because the costs are growing those in attendance agreed that we should make it an e-mail newsletter when possible. It was recommended that on the new membership forms we have members make a choice as to getting an e-mail or a paper newsletter
Scarlet will be presenting our annual report to PRPD. on October 14 at 7 p.m.. She requested members to attend. She will also be taking up the issue with PRPD regarding the Dog Park and how that will affect our parking at the arena. All dogs at the arena must be on a leash
The Halloween playday is rescheduled to the 26th of October Sunday. Scarlet handed out a list of duties and all there volunteer their services. Everyone Is to bring candy for trick-or-treating and a potluck dish Help is necessary .
A tentative 2009 event schedule was passed out and requested that we look at it and verify the dates
There will be a CGA show this Saturday, October 11 and November 8
A Christmas caroling event was set up for December 6, 2008 Scarlett will organize.
Teri will contact the town of paradise to see if we can get a banner across Skyway for the Horse Festival during Gold Nugget weekend.
Erin’s scholarship recommendation and papers were giving to Scarlett
The next board meeting will be November 11 Tuesday at Cozy Diner starting at 6:45 p.m.
Meeting adjourned at 8:20 p.m.